Cleaner data. Smarter AI. Lower costs. Better ROI.

Automate content lifecycle across Confluence & Jira to uphold ISO/SOC 2 and compliance needs while cutting AI brain-rot and token + indexed object overages and unnecessary backup growth.

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The modern data problems that can be solved quickly and efficiently

Ship fast, forget later: Rapid cycles leave stale specs, PRDs, RFCs, sprint notes, support docs, and decisions scattered across Confluence and Jira that makes content hard to trust, and harder to audit. Compliance risks: Evidence drift against ISO27001/SOC 2, privacy exposure under GDPR/CCPA, growing attack surfaces, and accidental IP leakages can occur rapidly. AI decay: Models pull outdated or conflicting context, causing lasting cognitive drift and low‑quality generative answers that erode AI trust and ROI. Costs creep: Bloated indexes for RAG and indexed object overages, token waste in context windows, and unnecessary backup growth from content that should have been removed when expired by the retention policy.

The good news is that a modern data retention strategy can resolve the issues that arise, quickly and efficiently.
The key outcomes of modern data retention strategy
  • Regulatory assurance: Automate and meet ISO/SOC2 expectations with audit‑ready logs and defensible deletion.
  • AI hygiene: Reduce model drift and costs, increase AI ROI by keeping training/RAG context clean and current.
  • Risk reduction: Shrink discovery scopes and breach surface areas by eliminating expired/ownerless content.
  • Cost efficiency: Cut backup and indexed‑object growth with double‑digit volume reductions.
  • Operational performance: Improve Confluence and Jira responsiveness and shorten maintenance windows.

How Content Retention Manager solves it

Opus Guard's Content Retention Manager implements data retention strategy for high tech/high value IP, with ease.

FAQ's

How does data retention reduce risk during ISO / SOC 2 audits?
A good data retention management practice enforces policy-driven retention and defensible deletion directly inside your Atlassian Cloud applications. Aged content is either archived or securely removed according to rules you define, with audit-ready reports showing what was kept or deleted and when. By keeping only records within mandated retention windows, you lower legal exposure, discovery scope, and data breach surface area.
Can we prove that expired content was deleted in accordance with policy?
Yes. Every deletion or archival action is logged and exportable as evidence. Content Retention Manager's Content Audit reports show who authorized the action, which classification and/or policy applied, and when deletion occurred – supporting defensible deletion and audit traceability under SOX, FINRA, and other legal requirements.
How does data retention affect our AI and analytics initiatives?
Old or redundant data pollute AI training and RAG context windows, producing inaccurate or non-compliant generative outputs. Content Retention Manager classifies and removes stale sources at the content layer so only Current/Approved items flow into indexes. Deprecated and expired artifacts are automatically excluded, preventing model drift and token waste all while preserving auditability.
What’s the business impact on storage and backup costs?
Retention automation reduces primary SaaS content and downstream backup copies. Customers typically report double‑digit percentage reductions in backup volume and improved performance in Confluence/Jira.
How does Opus Guard fit in our existing information governance program?
Opus Guard and Content Retention Manager are an operational layer inside your Atlassian Cloud that executes the retention policies you already define in your GRC framework. It complements your enterprise DLP, backup, and eDiscovery tools by ensuring Atlassian content ages out automatically and can’t silently accumulate outside formal retention cycles: a key expectation in ISO 27001/42001, SOC 2, and GDPR Article 5.
Which fields are included in exports for reviews and audits?
Policy definitions, classification mappings, execution logs (who/what/when), holds & overrides, and immutable proof of archival/deletion, all bundled as audit‑ready artifacts for SOC 2 and ISO reviews.
Does this help Rovo and Glean?
Absolutely. Source content hygiene for AI improves training and context quality, reduces contradictions and costs, and enhances answer precision.  Teams typically see higher trust and adoption once stale sources are removed.

Easy content governance

Content Retention Manager is your vital tool to oversee and execute the document lifecycle, ensuring that information is stored, maintained, and disposed of in a compliant focused manner and according to your defined retention policies.

"Love it. I've always wondered why this wasn't a feature in Confluence and now I found a way to get it!"

Jeff Gibson
Chief Information Officer, Kintsugi

Opus Guard is your trusted retention partner

Opus Guard is SOC 2 Type II certified. And built entirely on Atlassian's own SOC 2 certified infrastructure. We regularly conduct tests and audits, subject to our controls.

View our Trust Center ↗Runs on Atlassian program logo

Runs on Atlassian is a special category of apps in the Atlassian Marketplace that are built on Atlassian Forge. These apps • Are hosted on Atlassian’s platform • Store data within Atlassian • Are data residency compliant

Atlassian Cloud Fortified apps offer additional security, reliability, and support through: • Cloud security participation • Timely reliability checks • 24hr support response time, and more: verified by Atlassian

More details ↗

Data Residency & Privacy
Supports Atlassian data residency. Aligns to GDPR/CCPA principles of data minimization and storage limitation—no off-platform copies.
‍Defensible Deletion & Evidence
Policy-driven archival and deletion with exportable audit logs for regulatory reviews.
‍Least-Privilege by Design
Scopes limited to the minimum required to classify, audit, archive, and delete in Confluence & Jira.
‍ISO Alignment
Governance aligned with ISO 27001 (information security) and ISO 42001 (AI governance) practices.

High-tech's next competitive edge might be its content hygiene

Perspectives from Opus Guard on simplifying retention, reducing data risk, and building the governance foundations that scale with your company's platform growth.

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