Elevate Your Practice: Advise Clients on Defensible Content Retention and Legal Ops Efficiency
Position your client ahead of the next dispute and help them reduce their discovery footprint, prove governance, and shrink their liability
Litigation ready governance for Atlassian Cloud
When your corporate client faces litigation, audit, or regulatory scrutiny, the real vulnerability isn’t just the current matter, it’s the content they’ve been hoarding for years. Legacy attachments, abandoned project spaces, unresolved tickets, unsued code artifacts with comments, internal wikis, all of it becomes part of the review, the cost, the risk. As outside counsel, you can turn this challenge into an advisory win. By recommending a solution that automates retention, holds and defensible deletion, you help your client not just respond to litigation, but govern their content proactively.
When representing a large customer (corporate, regulated, multi-jurisdictional), you are not just negotiating contracts or litigating matters, you are advising on how data is managed, retained, produced and defended. Legacy content across ticket systems, project wikis, code repositories, internal communications, matter-archives can become a serious liability.
Partner with Opus Guard and equip your clients with defensible retention and governance before the next matter lands.
When representing a large customer (corporate, regulated, multi-jurisdictional), you are not just negotiating contracts or litigating matters, you are advising on how data is managed, retained, produced and defended. Legacy content across ticket systems, project wikis, code repositories, internal communications, matter-archives can become a serious liability.
Partner with Opus Guard and equip your clients with defensible retention and governance before the next matter lands.
Why this matters now more than ever
The era of “too hard to collect” is over. Cloud-based platforms have erased the friction that once protected sprawling data sets. Regulators, plaintiffs, and internal investigators now expect full visibility and rapid response. Your clients can no longer hide behind technical inaccessibility, so they they need policy-driven control ahead of time. By partnering with Opus Guard, outside counsel can help clients replace outdated defensiveness with proactive governance, policy-driven retention, defensible deletion, and audit-grade control that stands up before any regulator or court.
Key features that matter for large clients
- Granular Retention & Classification Rules: Tailor policies by matter type, jurisdiction, sensitivity (privileged vs non-privileged) so your client’s content lifecycle aligns with their corporate risk profile.
- Litigation-Hold / Exception Workflows: Supports suspension of deletion when a matter is threatened or active, ensuring your client avoids spoliation risk.
- Immutable Audit Logs & Reporting: Every policy change, hold, deletion and extension is logged, your client gets exportable evidence for internal audit, regulators or outside counsel review.
- Automation & Delegated Administration for Scale: Ideal for large enterprises with thousands of project spaces, ticket systems and legacy content reduces manual burden and legal-ops cost.
- Compliance-Ready Infrastructure: Valid for regulated sectors: SOC 2, ISO 27001/42001 alignment, no off-platform data copies. When you advise the client on governance, you can point to these credentials.
How Content Retention Manager solves it
Opus Guard's Content Retention Manager implements data retention strategy for your clients with ease.
Automate retention policies
Define and automate time-based rules for spaces and projects (e.g., 7 years after close).
Delegate governance
Let compliance officers review or hold before actual deletion of any content.
Discover, audit, classify, report
Immutable, exportable proof of deletion & policy alignment for examiners.
Accelerate GTM & AI Readiness
Clear away outdated content so Atlassian and connected AI systems stay clean, fast, and accurate.
Align content classification to SEC & FINRA frameworks
Limitless array of hierarchical content classification types and retention policies.
Archive before deletion
Preserve a record for a governed amount of time if policy requires.
FAQ's
Why would a litigation firm recommend a content-retention platform to its clients?
Because leadership today means bringing technology into the legal strategy. As data moves to the cloud, clients can no longer rely on “hard-to-recover” defenses or manual deletion policies. By guiding them toward Opus Guard, your firm demonstrates innovation and foresight, turning content governance into a proactive defense strategy that reduces discovery costs, strengthens privilege protection, and proves you’re leveraging technology to safeguard clients before disputes arise.
Does automating retention and deletion increase spoliation risk?
Quite the opposite. Opus Guard applies policy-driven retention, automated holds, and immutable audit logs; giving your clients transparent, defensible control over their data. It transforms what was once a manual compliance burden into a verifiable, AI-ready framework that supports legal holds, discovery, and regulatory response with precision and proof.
Is Opus Guard an e-discovery platform?
No, Opus Guard isn’t an e-discovery platform; it’s the layer that makes e-discovery smarter, faster, and far less expensive. Think of it as the upstream governance engine that prepares your client’s environment long before discovery and collection begins.
Can we pilot this with a single client or matter first?
Yes and we encourage it. Most firms begin with a limited pilot focused on a single enterprise client or active matter where discovery cost, data volume, or risk exposure are high. Opus Guard offers a complimentary or discounted first-matter pilot for partner firms so you can demonstrate immediate impact: cleaner content, measurable review reduction, and audit-ready governance within weeks. It’s a low-risk way to prove value, strengthen client trust, and showcase your firm’s commitment to innovation and defensibility.
What kinds of clients or matters benefit most?
Enterprise and regulated-industry clients (financial, healthcare, tech, manufacturing) with heavy data lifecycles or frequent audits gain the most value. They’re under constant scrutiny from regulators, shareholders, and internal investigators, and your ability to deliver a clean, governed, AI-ready content environment demonstrates that you’re not just managing litigation, you’re helping future-proof the enterprise.
How does the partnership work between our firm and Opus Guard?
We collaborate closely with select law firms as strategic partners, enabling you to co-brand governance programs, share thought leadership, and extend your advisory services through our platform. Whether you introduce Opus Guard as part of a client defense playbook or include it in compliance-readiness offerings, you stay at the center of innovation while we handle the technology foundation.
Easy content governance
Content Retention Manager is your vital tool to oversee and execute the document lifecycle, ensuring that information is stored, maintained, and disposed of in a compliant focused manner and according to your defined retention policies.
"Love it. I've always wondered why this wasn't a feature in Confluence and now I found a way to get it!"
Jeff Gibson
Chief Information Officer, Kintsugi
Opus Guard is your trusted retention partner
Opus Guard is SOC 2 Type II certified. And built entirely on Atlassian's own SOC 2 certified infrastructure. We regularly conduct tests and audits, subject to our controls.
Runs on Atlassian is a special category of apps in the Atlassian Marketplace that are built on Atlassian Forge. These apps • Are hosted on Atlassian’s platform • Store data within Atlassian • Are data residency compliant
Atlassian Cloud Fortified apps offer additional security, reliability, and support through: • Cloud security participation • Timely reliability checks • 24hr support response time, and more: verified by Atlassian
Data Residency & Privacy
Supports Atlassian data residency. Aligns to GDPR/CCPA principles of data minimization and storage limitation—no off-platform copies.
Defensible Deletion & Evidence
Policy-driven archival and deletion with exportable audit logs for regulatory reviews.
Least-Privilege by Design
Scopes limited to the minimum required to classify, audit, archive, and delete in Confluence & Jira.
ISO Alignment
Governance aligned with ISO 27001 (information security) and ISO 42001 (AI governance) practices.
